Recruitment software is a critical tool that all employers need. It helps you get your job postings out there and keep track of each candidate’s progress throughout the recruitment process.
1. Introduction to recruitment software
Recruitment software is an essential tool for businesses of all sizes. It can greatly improve the efficiency of your recruitment process, save you time, and help you find the perfect candidate. It can also help you manage current employees by keeping track of their activities and ensuring they are meeting their performance targets.
How does recruitment software work?
Recruitment software helps you process candidate applications, monitor candidate progress, and manage current staff. Some of the key features of a good recruitment software include:
Prior to you committing to any solution, it’s important to sit down and have a look at what’s on offer in your industry. Think about who you could attract with this type of software. Do you want an easy and appealing tool for new candidates (that doesn’t cost a penny) or do you need to invest a little more time (or money) in a more robust solution?
Before you invest in the most robust solution, consider the following questions:
Although recruiters spend a great deal of time manually reviewing applications, they can spend more time manually reviewing the applications of the most suitable candidates. This could potentially make them miss out on some candidates. While recruiters and managers work a lot of hours per day, there are plenty of people working in admin and support roles that could use a solution that would help them speed up their work and make them more efficient.
The processes recruiters use can quickly become overburdened. For instance, the recruitment team might deal with 10 different candidates every day in an interview cycle. While this is efficient for reviewers, it can quickly become a burden on the human resources department.
The software can also help you monitor candidates’ progress throughout the recruitment process. For instance, a common feature of software like UIPath was that the software would show you how quickly a candidate was progressing through each stage of the process. It would also show you candidates that were not moving quickly enough, highlighting the problem and suggesting opportunities for improvement.
2. How does recruitment software help your business?
One reason to use recruitment software is that it saves you time. If you are using a paper-based system, you’ll need to manually track applicants. This means you’ll have to update multiple spreadsheets, and it’s easy to lose track of applicants in the process. If you are using a website, you can lose track of applicants in the candidate search fields.
Recruitment software allows you to see all of your candidate submissions at once. So if there are a lot of candidates applying for a particular job, you can see them all at once. It also tells you which careers or projects candidates are most interested in, allowing you to filter candidates effectively before they apply for the job.
My favourite feature of recruitment software is how flexible they are. You can use it to create any rule that applies to hiring law, from the number of interviews a candidate needs, to how many certificates or other credentials need to be completed before a job is offered.
Each job listing is stored in a database, and recruiters can view all job postings at a given point in time. This means you don’t have to continually refresh your website or download new software to update job listings. All your recruiters need to do is periodically look through your database, searching for job listings.
Best of all, recruiters only have to look at applications submitted by candidates to find matches. It means you don’t need to manually check for job listings in person, and it often speeds up the recruitment process.
Another feature of recruiters using software is that there is a record of all of the job postings that have been received, making tracking them easier for the recruiter.
You can use recruiters to access this information at any point in time, so there is no need to carelessly invest time into logging in every time you change recruiters.
There are many dimensions to a recruitment strategy. Each should be considered before choosing a solution.
3. What are the key features of a good recruitment platform?
There are several important features of a good recruiting and employment platform. One is the ease at which employers can post jobs. The second feature is the ability to include social media sharing buttons on job postings, allowing employers to quickly share job opportunities with their social networks.
A good-quality professional display is a great addition to any recruitment platform. A great professional display indicates a candidate’s commitment to the position and provides a professional impression for applicants. A marketplace can help you with your job posting needs. When employed by recruiters, these social media platforms help with attracting top-quality candidates that a platform like Upwork cannot provide. Some examples of marketplace platforms include Elance, Scout, and Indeed.
4. How do you choose the right recruitment software for your business?
This is your decision and how you decide will depend on your situation and the scope of your project. With that in mind, let’s take a look at the main features important to a good recruitment software project.
Recruitment software platform
Businesses rely on a range of third-party recruiting software, and it’s vital that they can be managed from a single website. Many companies purchase multiple options, so it is important to make sure that you are monitoring all your competitors, establishing a good relationship with the major software providers, and ensuring that you’re subscribed to all of the major software coaching sources. I recommend checking out this post I wrote on using different software platforms for running a successful recruitment campaign.
Automated email and email unsubscribe
The first thing every business need is an email address, and the platform should return an email address that you can enter into automation and then unsubscribe from halfway through the process. I use a simple RSS feed checker to send automated emails to individuals seeking to become employees at a business. You don’t want to waste time emotionally processing key candidates when you know you have a simple, automated solution to put the finishing touches on.
Full functionality of Google spreadsheet export
While you can get more value out of the text box option within a third-party product, the biggest benefit in using a good distribution solution or software is the ability to import that data to a specific version of Excel.
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